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The Old Plymouthian and Mannameadean Club Rules

The Club shall be called “The Old Plymothian and Mannameadian Club”.

  1. OBJECTS

To foster the interest in the welfare of the School and to be of service to the School as opportunity arises.
To encourage friendly contact between past pupils of Plymouth College.
To further the interest of members generally.

  1. COLOURS

The Club colours shall be chocolate, magenta and Eton blue. Members shall be entitled to purchase Club ties, blazer with OPM Crest, scarf and any other item approved by the General Committee. Colours shall be obtainable only from The OPM Club or its designated outfitters and only on production of current membership card.

  1. MEMBERSHIP QUALIFICATIONS

a. Full Members
All past pupils of Plymouth College, and St Dunstan’s Abbey The Plymouth College Junior School shall be eligible for membership.

b. Honorary Members
All teaching staff of Main and Junior Schools shall be Honorary Members.
All Life Members of the St Dunstan’s Abbey Past Pupils Association shall be Honorary Members.
Honorary Members shall not be eligible to vote on any matters concerning the Club except as permitted under rule 8d.

c. Honorary Parent Members
Parents who pay into the Headmaster’s Membership scheme shall while doing so, become Honorary Parent Members if they so wish on application to the Committee.
Honorary Parent Members shall not be eligible to vote on any matters concerning the Club except as permitted under rule 8d.

d. Honorary Life Members
Any member not eligible for a Vice Presidency who, in the opinion of the General Committee has given outstanding service to the Club over a great number of years shall be eligible for election as an Honorary Life Member at an Annual General Meeting.
Honorary Life Members shall not be eligible to vote on any matters concerning the Club except as permitted under rule 8d.

e. Vice President
Any Full member who has given outstanding service over a great many years or person actively interested in the school or Club shall on the recommendation of the Committee be eligible for election at an Annual General Meeting as a Vice -President.

f. Associate Members

  1. Associate Membership of the OPM Club will be open to those who in the opinion of the General Committee shall be acceptable to the other members.

(ii) Applications must be on the appropriate form proposed by a current member and seconded by a member of the General Committee. Election shall be by a 2/3rds majority. Reasons for rejection will not be given.

(iii) Associate Members shall be Annual Members.

  1. Associate Members shall not be eligible to vote on any matters concerning The Club except as permitted under rule 8d. nor shall their total number exceed 12.5% of the total membership.

g. Withdrawal of Membership.
Membership of the Club may be withdrawn from any Member,
whatever their Membership status, if in the opinion of the General Committee their behaviour is likely to bring the Club into disrepute or
be against the interests or well-being of the Club.
That decision shall be absolute and final.

h. Signing In.
Anyone eligible for full Membership who is not a Member may be signed in at the OPM Suite as a guest a maximum of 5 times in a 12 month period.

  1. REGISTER OF MEMBERS

A Register of all Members, Honorary and Associate, shall be available for inspection at the Club House and on the Club Web-Site. A copy shall be supplied to any Member upon request. A fee may be charged.

  1. OFFICERS

The Officers of the club shall be the President, Chairman, Immediate Past Chairman, Honorary Secretary, Honorary Treasurer and the Headmaster.

  1. GENERAL COMMITTEE

a. The General Committee shall consist of the Officers together with:
The Chairman of Social Sub-Committee.
The Chairman of the House and Wine Sub- Committee.
The Club Correspondent.
The Membership Secretary.
Six Club Members elected annually at the Annual General Meeting.
Any seven of the above shall form a Quorum.

b. The General Committee shall meet at least 6 times during the year.

c. Any vacancy occurring in the General Committee may be filled temporarily by the General Committee subject to conformation at a General or Special Meeting.

  1. Persons elected under rule 4b, c, d and f shall not be eligible for election as Officers of the Club except as permitted under rule 8d.

8. MANAGEMENT and COMMITTEES
a. The affairs of the Club in matters not reserved for the Club in General Meeting or otherwise for the decision of a general body of members shall be managed by one or more elected Committees as defined by the current Licensing regulations and one Committee shall be a General Committee charged with the general management of these affairs in matters not assigned to a Special Committee.

b. The General Committee shall have the power to settle and adjudicate upon all disputes between members arising in the Club and the right to withdraw membership. The decision of the Committee shall be final and binding upon all members of the club.

c. The General Committee shall from time to time appoint such sub-committees as it deems necessary or expedient and may depute or refer to them such powers and Duties of the General Committee as the Committee may determine except those relating to the election of members. Such sub-committees shall periodically report their proceedings to the General Committee and shall conduct their business in accordance with the directions of the General Committee.

  1. An Associate, Honorary or Honorary Life Member may be co-opted as an Officer of the Club with full voting rights by a vote of full Members of the General Committee. Such co-options to be limited to two places on the General Committee at any time.
  1. ANNUAL and EXTRAORDINARY MEETING

a. An Annual General Meeting shall held each year, preferably within the month of November. The date of the Annual General Meeting will be determined by the Committee.

b. A notice of the Annual General Meeting shall be sent to each member at least 14 days before the Meeting. A list of candidates for the Officers and for the General Committee shall be included with an agenda for the meeting.

c. The purpose of the Annual General Meeting is to transact the following business:
(i) To receive reports from the General committee and Sub-Committees;
(ii) To receive the Honorary Treasurer’s report and a Statement of Accounts verified by an independent accounts examiner;
(iii) To receive reports from the Sports Sections;
(iv) To elect the officers, members of the General Committee and any Special Committee;
(v) To receive and endorse any recommendations submitted in accordance with Rules 4d and 4e;
(vi) To confirm the membership fees for the ensuing year;
(vii) To decide on any resolution which has been submitted in accordance with Rule 9f.

d. The quorum for Annual and Extraordinary General Meetings shall be 15 voting members. Voting is restricted to Full Members.

e. Nominations for election of members to any office or for membership of the Committees shall be made in writing by the proposer and seconder to the Honorary Secretary at least 14 days prior to the date of the meeting.

f. Notice of any resolution proposed to be moved at the Annual General Meeting shall be given in writing to the Honorary Secretary by the 1st October.

g. An Extraordinary General Meeting may be summoned or required to be summoned when 30 or more of the membership who are eligible to vote at an Annual General Meeting join together to do so. A list of those persons must be provided for verification and a specific reason for calling the meeting given. Only that reason may be debated and voted upon.

10. TRUSTEES

a. The General Committee shall appoint Trustees to hold the assets and properties of the Club upon trust for the benefit of the Club and in accordance with its Objects.

b. Trustees shall number no more than seven and their term of office shall cease on their 75th birthday.

c. A chairman shall be elected and minutes kept of their meetings.

d. A minimum of one meeting per annum shall take place.
A meeting shall be convened within one calendar month of a request by the General Committee for the purpose specified by the Committee.

e. Trustees are bound to accept the instruction of the General Committee provided it is within its Objects and the law of the land.

f. The Trustees and General Committee together shall be empowered to raise funds by loans, mortgages or any other means they shall think fit and to pledge, assign or mortgage all or any part of the assets of the club, whether held upon trust for the benefit of the Club or held solely in the name of the Club provided the funds so raised are employed in accordance with the Objects of the club and within the law of the land.

g. Trustees’ Liabilities are limited to the assets of the Club.

h. The Trustees shall be indemnified against risk and expense out of the assets of the Club.

11. FINANCE

a. Financial Year
The financial year shall end on August 31st. The club’s banking accounts shall be kept in the bank or banks duly approved by the General Committee. Cheques shall be signed by the Treasurer and counter-signed by the Chairman or as directed by the General Committee. A record of all transactions shall be made in a manner approved by the Committee. An audited statement of accounts with a report by an independent accounts examiner shall be published in the OPM Magazine.

b. Finance Sub-Committee
A Sub-Committee consisting of the Chairman, Treasurer and two nominated voting members of the General Committee or Officers shall determine annually the total amount available for disbursement in the way of subsidies and donations for the ensuing year.

c. Subscriptions
Membership Fees (inclusive of VAT) shall be as determined by the General Committee and ratified at an Annual General Meeting.
Membership is activated only on payment of the required fee.
Annual fees are due on the 1st of September

(i) The Headmaster’s Life Membership Scheme monies shall be paid over to the Club by the School Bursar annually.
Life Membership may be paid by a standing order of 11 monthly
payments with the first payment in advance.

(ii) The Annual Membership fee may be paid by standing order, cheque, cash or any other method deemed fit by the General Committee.

(iii) The Associate Membership fee may be paid by standing order, cheque or cash annually in advance on the 1st of September.

12. SPORTS SECTIONS and RECREATIONAL
ACTIVITIES

  1. Sports Sections

The Club may have and support where possible Sport Sections viz. Rugby, Hockey, Cricket, Netball, Squash and others that compete as OPMs.

    1. Each section shall be responsible for ensuring that their players are adequately insured for their activities.
    1. Each section shall be responsible for all expenses incurred and payment of all invoices.
    1. Commercial Sponsorship may be sought by all sections. Sponsors’ logo may be displayed on sports apparel together with the OPM Crest.
    1. Requests for financial assistance from the Main Club must be submitted in writing accompanied by full accounts with the reasons for that request by the 31st of October. This shall be the only time each year that such requests will be considered other than in extreme emergency.

At the monthly Committee Meeting following those requests, after full
discussion and on a majority vote, the awards shall be determined
within the confines of rule 11b according to merit and shall be final.

    1. Each Section may have a nominated representative, approved by the General Committee attend General Committee Meetings to report on their current activities. That representative shall not have voting rights.
  1. Recreational Pursuits

Other active recreational pursuits that assist members to socialize viz. Golf, Bowls, Rambling, Sailing, are to be encouraged.

  1. Local Branches

Members in any areas may organise a branch of the Club with the approval of the General Committee and for that purpose appoint their own local officers. An annual report shall be given to the General Committee.

  1. LICENSING RULES

a. Members must on demand show their membership cards to school security staff, those officials where proof of identity is required for use of school facilities, or any OPM Official for use of the OPM Suite.

b. Alcohol is to be served in the bar only in compliance with all current licensing laws.

c. Pupils at the school will be granted admission to the OPM Suite only where prior permission from a senior member of the school teaching staff has been gained and only under school supervision or when in the company of their parents.

d. The OPM Suite shall operate only as agreed in its lease.

e. A Visitors Book shall be kept and members must sign in their guests.

f. Number of guests a member may sign in on any one day is limited to five unless prior permission is gained from the Main Committee. Visiting associations may be signed in en bloc following prior authorisation.

g. After a verbal warning, the duty bar person may ask any member or guest to leave the premises if in that person’s opinion their actions are a causing a nuisance to others or whose behaviour is not of an acceptable standard.

h. Any grievance must be put in writing and addressed to the Wine Committee Chairman who will ask the Main Committee to adjudicate. Their decision shall be final and reported to the relevant persons.

i. All bar staff will be required to sign a Correct Procedure form to show they understand their duties and responsibilities.

j. The Club Committee must ensure that all required licences and insurances required to run the OPM Suite are obtained.


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